February 2021 Newsletter
2021 HOA Board Election Results
Thanks to everyone who ran for the open HOA Board positions and those who voted. We had a record turnout from homeowners willing to volunteer to be on the Board and those who voted.
For those who did not attend the Organizational meeting on February 8, 2021, we would like to introduce the new Board Members.
Dave Phillips – President
Eric Hormell – Vice President
Brenda Lambert - Secretary
Gevork Grgodjaian – Treasurer
Teresa Wayne – Member at Large
Partners Community Management
260 S Los Robles Avenue, #307
Pasadena, CA 91101
For Emergencies after 5:00 p.m. Monday to Friday and weekends and holidays:
626-529-3918, option 1
Alex Stevenson, Community Manager (Alex is currently on a leave of absence)
Please direct your emails to:
Karol Ortez, Customer Care Manager
Annual Board Meeting Calendar
Open Board meetings will be held quarterly on either the first or second Monday of the month at 6:30 pm. Special meetings might be scheduled for matters that cannot wait for a regularly scheduled meeting. We will send out a notice 4 days in advance of when these meetings are scheduled. We will continue to hold Zoom meetings, due to the pandemic and also due to its ease of use. There will be a notice sent to the homeowners prior to each of the open meetings.
Following is the schedule for the Open Board meetings for 2021-2022:
April 5, 2021 – 6:30 p.m.
July 12, 2021 - 6:30 p.m.
October 4, 2021 – 6:30 p.m.
January 10, 2022 – 6:30 p.m.
Garden Committee – Volunteers Needed
Eric Hormell has volunteered to organize a group of homeowners willing to work on a plan to plant the interior of the property around the pool area.
Please email Eric at firstname.lastname@example.org if you would like to volunteer for the committee. The gardeners tell us it’s still too cold at night to plant. Also, the nurseries have not yet received their new spring plants.
The board has started looking into new pool furniture, with the plan to have it in place this summer. We will send out a survey in the future with some options for feedback.
Maintenance Items – Short Term
Repair the break in the underground lighting between units 4442 & 4444. The break has knocked out the pathway lighting in front of building number three and along Kling Street. This work is scheduled to start on Thursday, February 11.
Test the Backflow valve located in the cage in front of unit’s 4430 & 4428.
Work is scheduled for this month.
Hydrojet the main drains is scheduled for March 2, 2021.
Maintenance Items – Longer Term
Replace the balcony deck surface on Units 4426 and 4428 to be scheduled before July.
Driveway Resurface/Repair – All the driveways need to be seal coated and the driveway between the two small buildings number 1 & 2 might need to be replaced. Some large cracks have opened up and seal coating will not fix them. We will wait until it warms up for these repairs.
Roof replacement bids – The roof on building number three (Units 4400-4412) is the first roof due to be replaced. The roof will probably need to be replaced within the next two years. The Board decided to begin the bid process. We are also exploring the options for ventilating the roofs and insulating the roofs to keep the upstairs areas cooler. We will also be looking into the possibility of installing solar panels or solar shingles to provide power to run the outdoor lighting or to sell power to the City. A major change like this would need to be approved by the homeowners.
Legal – the Board has decided to proceed with trying to add a 25% rental cap to our Covenants, Conditions, and Restrictions (also called "CC&Rs"). The passage of AB 3182 eliminated our current rule that new homeowners had to live in their units for one year before they could rent them out. Currently investors can come in and purchase units and rent them out immediately. We already have ten rentals or 28% which is on the high side for our type of development. Once the number of rental units gets too high, lenders are reluctant to lend money to new owners and often times will increase their rates for properties with a high number of rental units.
The Property Management Company is exploring the most cost-effective way to update our CC&Rs to include this change. Once we have a plan, we will put a vote out to the homeowners for their approval. Fifty one percent of the homeowners would need to approve this change. Since we are already over 25% in rentals, the rule would grandfather in those homeowners who already rent their units out to rent to other tenants. Homeowners who are currently living in their units would be restricted from renting their units until the number of units falls below the 25% cap.
Liability Insurance Premium – the Board voted to borrow $9,682 from reserves to pay off our liability insurance premium in full, in order to eliminate the monthly payment surcharge. We have also borrowed from reserves to pay the earthquake insurance premium. The management company has set up a monthly payment to return the funds back to the reserve account.
Our new Property Management Company will be doing their first walk around the property and they will be notifying homeowners regarding compliance issues.
We appreciate your compliance with the community rules.
Satellite Dishes, Patio Lighting & Door-Bell Cameras – reminder that homeowners need to get approval from the Board/Architectural Committee before installing satellite dishes, patio lighting (except during the holidays) and doorbell cameras. The Association has specific rules to where and how dishes can be installed. This information can be found in the Satellite dish policy.
The past few years we have had the roofers remove unused satellite dishes at the cost of one hundred dollars each. Most installations have not been approved. Going forward the management company will add the removal of satellite dishes to escrow to ensure homeowners who sell their unit remove their satellite dishes before they close on their property.
The Board requests that every owner with a satellite dish on their roof let the Board know if they are using the dish. Some units have more than one dish. Each owner will be required to sign a form that they have read the satellite policy and agree to the rules. Any unused or unclaimed dishes will be removed.